Hire faster with a recruiting coordinator in your corner.
Candidates sourced, interviews scheduled, ATS records clean and new hires onboarded on time — by a dedicated coordinator working your hours.
Recruiting is a scheduling problem as much as a talent problem.
Great candidates drop out when scheduling drags and follow-ups slip. Hiring managers lose hours to logistics.
A Recruiting & HR Coordinator keeps the process moving: sourcing to your criteria, coordinating panels, updating the ATS and handling onboarding logistics. Hiring decisions, compensation and employment-law questions stay with you and your advisors.
Tasks your assistant owns
Sourcing & screening
- Source candidates on LinkedIn and job boards to your criteria
- Post and refresh job ads
- Run structured pre-screen questionnaires
- Maintain talent pools for future roles
Interview coordination
- Schedule multi-person interview panels
- Send prep packets and reminders
- Collect scorecards from interviewers
- Manage candidate communication templates
ATS & onboarding
- Keep ATS stages and notes current
- Prepare offer letters from your templates
- Coordinate background checks you order
- Run new-hire onboarding checklists and equipment logistics
Tools
Your assistant works in your accounts, under your access policies.
Ideal client
- Startups hiring 5–50 roles a year
- Founders acting as their own recruiter
- In-house talent teams that need coordination capacity
- Agencies and staffing firms with high candidate volume
What we do — and what we don't
Your coordinator follows the screening criteria you set and does not make hiring decisions.
We don't provide employment-law or HR legal advice; consult your counsel on compliance questions.
How this maps to our plans
One dedicated, full-time assistant. Month-to-month, 30-day cancellation, $3,000 buyout if you want to hire them directly.
| Plan | Price | When it fits |
|---|---|---|
| Core | $1,900/mo | Interview scheduling, ATS hygiene and candidate communication. |
| Growth | $2,300/mo | Adds sourcing, job posting and onboarding logistics. |
| Executive | $2,700/mo | Senior coordinator supporting a head of talent or CEO across many roles. |
Full plan details on the pricing page. Founding clients: 50% off the first month (first 5 clients).
Recruiting & HR Coordinators: common questions
Can a coordinator source candidates?
Yes — on LinkedIn, job boards and your ATS, using criteria and outreach templates you approve.
Do they conduct interviews?
They can run structured, scripted pre-screens if you want. Evaluative interviews and decisions remain with your team.
Can they handle HR administration?
Onboarding paperwork, records and logistics, yes. Payroll approval, terminations and legal compliance stay with you.
Which ATS do they know?
Greenhouse, Lever, Ashby, Workable and BambooHR are common; we train on others during onboarding.
Get your evenings back.
Book a 20-minute fit call. We'll map the work you want off your plate and tell you honestly whether a dedicated assistant is the right move.